Position: Project Coordinator
Status: Full time, regular
Supervisor: Project Coordination Team Lead
Core Hours: 8:30 a.m.-5:00 p.m., Monday-Friday (Work is sometimes required outside of these hours, depending on business needs.)
Location: Wheaton, IL
Compensation: Salary, $58,000 - $65,000

POSITIONSUMMARY: The Project Coordinator plans, coordinates, and implements the order, delivery, and installation of small to mid-sized contract furniture projects.

RESPONSIBILITIES:

• Direct, coordinate and manage task assignments and completion for entire dealer team.

• Coordinate and schedule delivery and installation of product.

• Provide timely, formal written communications throughout project to client, dealer and project team.

• External: Coordinate with client, property manager, and contractors as required.

• Internal: Coordinate with salespeople, order coordinators, warehouse, delivery drivers, and installers.

• Obtain delivery and installation quotes.

• Review ship dates for adherence to project schedule and maintain status report.

• Monitor receipt of product to installation vendor’s warehouse.

• Confirm any delivery requirements at the destination, including site conditions and COI’s.

• When required, coordinate electrical integration with furniture.

• Assemble installation packets and send to installation company.

• Communicate with installer at beginning and end of installation and field questions as required.

• Identify punch items and oversee punch list resolution.

• Enter intermarket orders and upload supporting documents.

• Monitor service email box and communicate with customers/vendors to complete warranty/service requests.

• Train and mentor other team members as assigned.

• Enter and invoice customer orders in CORE (the company's business system).

SKILLS + ABILITIES:

• Advanced in Microsoft Office applications (Word, Excel, Outlook, etc.) and PDF-editing software required

• 2-5 years business-to-business platform experience

• Excellent written and oral English language communication skills

• Extremely organized, detail-oriented and able to work under pressure

• Must be able to multitask and prioritize

EDUCATION + QUALIFICATIONS:

• Bachelor’s degree or equivalent experience

• Minimum of two years of experience in contract furniture, commercial interiors design, project management, or related field

• Familiarity with CORE (the company’s business system) a plus

Position: Project Designer
Status: Full time, regular
Supervisor: Design Team Lead
Core Hours: 8:30 a.m.-5:00 p.m., Monday-Friday (Work is sometimes required outside of these hours, depending on business needs.)
Compensation: Salary, $60-85K based on experience

Position Overview:
The Project Designer applies technical knowledge and specialized skills in order to provide commercial furniture interior design services to clients and colleagues.

Key Responsibilities:
Interior Design

• Lead design efforts from initial meeting through installation.

• Attend client meetings to ensure design scope.

• Perform site visits to confirm conditions and verify electrical and architectural dimensions.

• Collect necessary data through programming to determine client needs when required.

• Provide space planning & floor plan development.

• Create workstation typicals.

• Select finishes for furnishings, flooring, walls, windows or ceilings when requested.

• Provide furniture selections and specifications.

• Prepare look books with furniture & finish selections to improve customer visualization.

• Inventory product for reconfigurations when required.

• Perform quality checks to ensure accuracy of specifications.

• Prepare furniture installation documents to our installation lead or project manager to equip the team for accurate installation of furniture.

• Installation package to include: 3-D isometric of workstation, dimensioned furniture plan, dimensioned electrical and panel plan, elevation views of configs indicating tiles, tagged furniture in floorplan view with idea book.

• Problem-solve installation issues or punch list items with Project Manager or Installer as needed.

• Participate in training and development activities as assigned.

Project Communication + Coordination

• Communicate design progress to salesperson.

• Provide pricing and specifications to salesperson.

• Discuss project phasing with project manager.

• Deliver specifications to order coordinators by using a SIF file.

• Communicate with sub-contractors as required for wall treatments, flooring specifications, ceiling, lighting, workstation electrical or built-in furniture options.

• Determine communication needed with A & D firms or clients with salesperson.

• Email communication with vendors for pricing and product information.

Skills + Abilities:

• Proficient in Microsoft Office 365 applications, such as Word, Excel, PowerPoint, Teams, etc.

• Proficient in production of working drawings: Space planning, floor plans, furniture plans, finish schedules  (AutoCAD and/or CET experience a plus)

• Rendering ability preferred (CET experience a plus)

• Proficient creating specifications in Project Spec or equivalent

• Ability to work effectively under pressure and meet tight deadlines

• Commitment to providing the highest level of design service

• Ability to multitask and prioritize efficiently

• Detail-oriented with problem-solving abilities

• Self-motivated, proactive, and ability to work with little to no supervision

• Positive, efficient team player

• Good communication skills to interact effectively with individuals at various levels of an organization both within and outside the company

Education + Qualifications:

• 4-Year Bachelor’s Degree in Interior Design, Architecture, Fine Arts, or similar field

• 2+ years of experience in commercial design or related field

• Preferred: Interior design license or NCIDQ certification obtained or in process